OUR CONSTITUTION

THE CONSTITUTIONS OF AMCOMS (AS AMENDED)

PART ONE

We are the students of the Association of Mass Communication students (AMCOMS), University of Jos, Jos, Nigeria, having firmly and solemnly resolved to pursue the ideals of communication and good governance and being conscious of our rights, duties and obligations to the department and the university at large, hereby enact, and give ourselves the following constitution.

SECTION 1

THE CONSTITUTION

The constitution is for all members of the Association of the Mass Communication students (AMCOMS) but subject to the rules and regulations of the University of Jos, and its provisions shall have binding force on the members of the Association.

SECTION 2

NAME

The Association is known as Association of the mass communication Students (AMCOMS), hereinafter referred to as “Association”.

SECTION 3

SYMBOL

  1. The symbol (logo) of the Association shall be a collection of mass communication artifacts.
  2. Motto: In pursuit of academic excellence

SECTION 4

AIMS AND OBJECTIVES

  1. To promote unity, peace, and harmony among students and staff of the department and the university at large.
  2. To help project the image of the department and the Association in the university
  3. To promote a forum for better understanding among all Mass Communication students in the University of Jos with a view to exchanging of ideas and experiences such as involvement of members in activities like symposia, publications, broadcasting, film production and festivals, etc.
  4. To put forward as the need arises, representation(s) for the Association in the activities within and outside the communication fields.
  5. To contribute to public enlightenment, education and information in matters related to dissemination of information.
  6. To work closely with Nigerians Mass Communication Students Association and Nigeria and Union of Journalists as the need arises and other professional bodies.
  7. To promote a forum for the practical application of the knowledge acquired in television production, newspaper, production, screen directing, etc.

 

SECTION 4

MEMBERSHIP

  1. All students of Mass Communication, University of Jos, by virtue of their matriculation are members of the Association.
  2. Notwithstanding the foregoing provision, only financially up-to-date members shall have their rights and obligations respected by the Association.
  3. Life membership may be conferred on the deserving member(s) of the Association, particularly if the member(s) excelled in the position he/she might have held in society.
  4. Honorary members- the nomination for honorary members shall be approved by the general assembly and such members (s) must have distinguished him/her or made immense contribution to society.

SECTION 6

PATRON/MATRON

The following shall be patrons/matrons of the association

  1. Dean, Faculty of Arts
  2. Head, Department of Mass Communication
  3. The staff adviser
  4. Minister of Information
  5. Commissioner of information, Plateau state
  6. President, Nigerian Union of Journalists and
  7. Any other persons that may be nominated by the executive council from time to time. Such nominees must have been persons who have distinguished themselves by contributing to the development and progress of society or persons who have the potentials of doing so.

SECTION 7

ORGANS OF AMCOMS

  1. The general assembly
  2. The executive council
  3. The editorial board
  4. The students’ representative committee.

SECTION 8

FUNCTIONS OF THE ORGANS

  1. THE GENERAL ASSEMBLY: The general assembly shall be constituted by the entire students population of the department.

The general assembly shall act as a “check on the executive.”

  1. THE EXECUTIVE COUNCIL (EXCO): The Executive council shall be responsible for the execution of the assembly’s decisions. The councils shall be made up of the following:
  2. The President
  3. The Vice President
  • The General Secretary
  1. The Treasurer
  2. Financial Secretary
  3. The Assistant General Secretary
  • The Public Relations Officer
  • The Directors of Socials
  1. The Welfare Secretary
  2. The Director of Sports
  3. The Library Secretary
  • The Provost Marshall
  1. THE EDITORIAL BOARD: The editorial board shall be comprised of the editor-in-chief and the P.R.O who shall be the managing editor as well as other members to be nominated from all levels.

Functions of the Editorial board shall include the following

  1. Responsible for the collection of all articles, advertisements and literary materials and arrange for the publication of same in the Association’s magazine/journal under the supervision of the Editor-in-chief
  2. Publish the magazine/journal at least once a year
  • Provide a copy of the magazine/journal to members of AMCOMS upon registration each year.

SECTIONS 9

FUNCTION OF THE EXECUTIVE

  1. THE PRESIDENT shall
  2. Be the head of the executive council and the spokesperson of the Association.
  3. Summon all meetings through the general secretary and preside over such.
  • Coordinate and harmonize the activities of all the organs of the AMCOMS
  1. Cast a vote in the case of a tie only after every registered member present has voted.
  2. THE VICE PRESIDENT shall act in the absence of the president
  3. THE GENERAL SECRETARYshall
  4. Handle all correspondence of the Association in constitution with the president.
  5. Summon meetings in consultation with the president, and direct the public relation officer to publicize such meetings and other activities of the Association. Prepare agenda for the EXCO and general assembly and shall also take and keep minutes of meetings and other activities of the Association as well as be the custodian of all documents belonging to the Association.
  • Prepare an annual report to be approved by the EXCO for presentation to the general assembly.
  1. THE TREASURER shall
  2. Pay all monies meant for the account within 24 hours
  3. Be the custodian of the Association’s funds. Such monies must be kept in the bank, but he/she shall keep cash impress of not more than five thousand Naira (#5,000.00) only.
  • Issue receipts and keep proper records of all monies paid out or received on behalf of the Association.
  1. Payout cash upon bill submitted by the financial secretary and on the approval of the president for the payment of such vouchers.
  2. Write and sign cheques for the Association which shall be countersigned by the president and financial secretary.
  3. THE FINANCIAL SECRETARY shall
  4. Collect all revenue for Association including dues, donations, gifts etc. he/she will issue receipt where applicable
  5. Handover such monies to the treasurer within 24 hours of collection.
  • Collect all money from the treasurer and make all authorized payments/issue and receive receipts from same.
  1. Be required to present a comprehensive account of the Association’s financial transactions and position to the general assembly.
  2. In conjunction with the treasurer and president withdraw any needed monies from the bank.

Special note: A minimum of two of the above can withdraw money from the bank.

  1. THE ASSISTANT GENERAL SECRETARYshall
  2. Assist the general secretary in all duties and deputize when the latter is not around
  3. Perform any other duty as may be delegated to him/her by the general secretary
  4. THE PUBLIC RELATIONS OFFICER shall
  5. In consultation with the executive council be responsible for the external and internal publicity of the Association.
  6. Organize and manage all public relations activities of the Association.
  • Act as a link between the Association and it publics.
  1. Be the managing editor of the editorial board.

  1. THE DIRECTOR OF SOCIALSshall
  2. Be responsible for organizing all cultural, social and other extracurricular activities for the Association
  3. THE WELFARE SECRETARYshall
  4. Be responsible for the welfare and upkeep of members of the Association during excursions, field trips and national association activities
  5. THE DIRECTOR OF SPORTS shall
  6. Be responsible for organizing sporting activities of any sort in order to ensure the physical wellbeing of all members of the Association.
  7. THE LIBRARY SECRETARYshall
  8. Handle all matters related to library
  9. THE PROVOST MARSHALshall
  10. Be responsible for maintaining law and order during the general assembly and EXCO meetings.
  11. Have the right to discipline any member during meetings and such disciplinary measures shall be subject to the president’s approval.
  • Have powers to expel any member from a congress meeting provided such a member does not conduct himself/herself in a responsible manner.

SECTION 10

FUNCTIONS OF THE EXECUTIVE COUNCILS

  1. Carry out the day-to-day running of the Association, and shall be accountable to the general assembly for their activities.
  2. Take full responsibility for their contingent during any activity of the national body.
  3. Where the constitution is silent, the executive council shall have the power to decide and such decision shall be final until amended through a constitutional review approved by two-thirds (2/3) members of the general assembly.

SECTION 11

ASSOCIATION’S FINANCE

  1. Sources of the association’s fund shall include:
  2. A non-refundable session due as prescribed by the Association.
  3. New members of the Association shall pay higher registration dues than others.
  • Sponsorships, donations, etc.
  1. Account

The Association account shall operate a bank account and its signatories shall be:

  1. The president
  2. The treasurer
  3. The financial secretary

  1. Audit committee

An audit committee shall be set up by the general assembly to audit the Association’s accounts whenever such is deemed necessary.

SECTIONS 12

MEETINGS

  1. The general assembly (Congress) shall be convened at least two (2) times a semester but emergency meeting shall be summoned when necessary.
  2. The executive council shall meet at least seven (7) times a semester.
  3. Two-thirds (2/3) member of the Association’s members present in any general assembly will form a quorum.
  4. Two-third (2/3) members of the executive will form a quorum at any executive council meeting.
  5. That upon poor attendance, the general assembly shall declare the meeting a full quorum and decisions taken shall be binding on all members.

SECTIONS 13

  1. Election of officials
  2. An electoral committee shall be appointed by the executive council which shall organize and conduct elections of the Association’s officials within three weeks of appointment, one week for preparation.
  3. The electoral committee shall act as a caretaker committee when necessary.
  • The executive council will work with the staff adviser to appoint two (2) persons from each 100-300 level, then two persons from 400 level to constitute the electoral committee.
  1. The chairman and secretary of the electoral committee must come from 400 level.
  2. Any member of the electoral committee found guilty of aiding and abetting electoral malpractices of any sort shall be handed over to the department for punishment(s).
  3. Qualification of candidates
  4. Every registered member of the Association is eligible to contest elections provided he or she is a matriculated student of the University of Jos.
  5. Candidate for election for the post of president, general secretary and treasurer must possess a minimum C.G.P.A  of 2.5 with no carry-over within and outside the department.
  • A candidate vying for other positions, namely: financial secretary, vice president, assistant secretary-general, director of socials, public relations officer, welfare secretary, library secretary, director of sports and provost marshal must possess a minimum C.G.P.A of 2.0 with no carry-over within and outside the department at that point of time.
  1. In the case of fresh students (that is 100 level students) wishing to contest in elections, they must have not more than one carry-over.
  2. Any candidate wishing to contest in an election must not hold more than one post in any other association, union, etc.

  1. Method of voting

Voting shall be open ballot and no member shall vote for more than one candidate for a single post.

  1. Classification of candidate

A candidate vying for the positions are hereby classified under the following categories:

  1. The president, secretary-general, treasurer and provost marshal must be from 300 level.
  2. The financial secretary, vice president, director of socials, welfare secretary and public relations officer must be from 200 level.
  3. The assistant secretary-general and library secretary must be from 100 level.
  4. The office of the director of sports is open to all candidates from all levels wishing to contest.
  5. Appeal
  6. Election materials must be kept with the staff adviser for a maximum of two (2) weeks after which such materials would be destroyed.
  7. Candidates not satisfied with the results of the election must tender their appeal in person within a period of 48 hours after the election has been conducted to the staff adviser/student adviser.
  • A tribunal would be set up by the staff adviser to look into the appeals. However, the decision of the staff adviser would be final.

  1. Bye-election
  2. When an office is declared vacant, a bye-election shall be conducted to fill the vacant post.
  3. The executive can also appoint officials to fill the vacant position(s).

SECTION 14

TENURE OF OFFICE

  1. The tenure of office of all EXCO members shall last for a session.
  2. An official shall be removed from office if a vote of no confidence is called on him/her with good reasons by a member of the Association. Such a vote of no confidence must be supported by at least three (2/3) majority of a properly constituted general assembly meeting.
  3. An official can resign from his office on submission of his letter of resignation to the executive council through the general secretary, and subject to acceptance by the executive council.
  4. An electoral/caretaker committee shall be inaugurated at least three weeks before the commencement of second-semester examination to organize and supervise election into the association’s executive council.
  5. The executive council shall be dissolved if a vote of no confidence is passed on it by the general assembly. Such a vote of no confidence must be supported by a two-thirds (2/3) majority of the general assembly.

 

 

 

 

SECTION 15

DISCIPLINE AND PENALTIES

  1. Any official or member who misuses the Association’s money or property shall be made to pay for it, in addition to punishment(s) that would be determined by the executive.
  2. Any official who tenders any false financial document(s) relating to the Association account would be made to refund the money, and in addition relinquish his/her position.
  3. Any member of the Association who walks out of the general meeting without due permission would be suspended from such meeting.

SECTION 16

  1. Welfare of officials
  2. The president shall be entitled to a sitting allowance of one thousand Naira (#1,000.00) only. The general secretary is entitled to eight hundred Naira (800.00) only. While the other officials shall be entitled to five hundred Naira (500.00) only.
  3. The allowance is subjected to the executive council member’s attendance at council meetings.
  4. Welfare of Members
  5. Members shall be entitled to the Association’s assistance in times of difficulty if the Association is duly notified.
  6. In the cased of bereavement, a member will be shown sympathy either in writing or through a visitation if the Association is duly notified.
  • In case of the death of a member, the Association shall take initiatives to ensure that burial rites are performed for the deceased.
  1. All other conveniences that can be provided for members such as notepads, stickers, envelopes, tiles, pens, notebooks, etc shall be done by the Association.

SECTION 17

AMENDMENT

This constitution is binding on all members once ratified and is subject to amendment(s) only if and when the need arises. Such amendment(s) can only be effected by a two-thirds majority of the general assembly (through a constitutional review committee).

 

SECTION 18

OATH OF OFFICE OF THE PRESIDENT AND OTHER EXCO MEMBERS

I_______________________________________________ solemnly swear that I will be faithful and bear true allegiance to the Association of Mass Communication Students (AMCOMS); that as an executive member of AMCOMS, I will discharge my duties to best of my ability, and in accordance with the constitution of AMCOMS; and that a will strive to preserve, protect, and defend the constitution of AMCOMS; and that I will not allow my personal interest to influence my official conduct or decisions; that in all circumstances I will do right to all great AMCOMS without fear or favor, according to the constitution; and that I will devote myself to the service and well-being of the students in our great AMCOMS. So help me God.

Signed                                                                                                           signed

______________                                                                                     _____________

President                                                                                                      secretary

CONSTITUTION REVIEW COMMITTEE

Idi Rotshak Nanshaka

Ambang Juliet James

Mariam Bashiru

Adekunle Zainab Adeola

Odidi Joshau Akhaneme

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